§ Volunteers conditions
Volunteer assistants
The volunteer team is what makes the gathering work: you are the visible face of the organisation across the three days.
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As part of the SeaWilding Conference team, you look after those attending, support speakers and chairs in preparing their sessions, and help with accreditation and the logistics of the gathering. It is also a chance to gain experience and to learn from leading specialists.
Role
As part of the SeaWilding Conference team, you will play a key role in making sure attendees feel welcome and connected. You will be the face of SeaWilding during the conference, and you will also have the opportunity to gain professional experience and learn from world-renowned experts.
— 60% of your time will be dedicated to supporting the organisation of the conference.
— The other 40% will be free for you to attend sessions and networking events.
Role expectations
You are requested to be available on all three days, 28–30 October 2026, on-site in Barcelona. The specific venues will be announced together with the final programme, in September 2026. To become an assistant, you must be 21 of age as of 28 October 2026.
Your main responsibilities are:
— Assisting speakers and presenters to set up their sessions.
— Scanning delegate badges.
— Helping participants to navigate the venue.
— Welcoming guests.
— Ensuring event registration.
— Supporting with small scale logistical tasks.
— Helping with communications and digital platforms.
— Setting up closed meetings and mingle events.
You will be assigned a daily shift for the duration of the event and you will be briefed in advance on your role. We will do our best to assign roles according to your strengths and interests, but we cannot guarantee that you will have the role you were hoping for.
Additionally, as much as we try to plan, changes to the schedule will happen; you might need to cover for a colleague or support with an urgent task. We appreciate that you remain flexible with your time and available for last-minute requests and changes.
This is a volunteer position.
Benefits
In exchange for your commitment throughout the SeaWilding Conference, you will receive:
— Free registration to SeaWilding Conference 2026.
— Thursday lunch and coffee.
— Access to sessions.
— Access to social events during the conference.
— Networking and learning opportunities.
Good to know
If you take part as a volunteer for two consecutive years, you will be granted a full registration on your third year, so you can attend the SeaWilding Conference as a participant for free.
You are responsible for
— Your own travel to and from Barcelona, including trips to and from the airport, if applicable.
— Your own accommodation during the conference.
— Meals outside of those provided at the conference.
— Any other expense.